George Washington University Program Assistant, Global Bachelor's and Focus on Fall Abroad Community in Washington, District Of Columbia


Job Description Summary

The Office for Study Abroad (OSA) provides and facilitates quality international educational opportunities at the George Washington University (GW). As educators, we promote students’ academic, personal, professional, and intercultural development before, during, and after their study abroad experiences. We respond effectively to individual student needs, while fostering cultural understanding and self-awareness throughout the student body and contributing to an increasingly international campus. The OSA primarily works with undergraduate students; some short-term, faculty-led graduate programs are administered through the OSA as well.

Reporting to the Program Manager, Global Bachelor’s and Focus on Fall Abroad Community, the Program Assistant is responsible for supporting and promoting the Global Bachelor’s (GB) and Focus on Fall Abroad Community (FOFAC) Programs within the Office for Study Abroad. Responsibilities include:

  • Maintaining records on scholarships, internships, coursework, and study abroad placements for participants.
  • Carrying out course scheduling tasks for multiple courses associated with the program.
  • Processing payments for participating faculty; assisting with payment of scholarships and stipends; and making routine payments for events and activities.
  • Organizing events and space for GB/FOFAC receptions, info sessions, and committee meetings.
  • Maintaining lively social media accounts to keep participants connected and draw new participants.
  • Creating reports as needed to reflect overall program progress, student feedback, and updates for supporters, sponsors, and participating deans’ offices;
  • Drafting publicity and announcements; and maintaining a calendar of deadlines for students and other stakeholders.
  • Visiting classrooms for presentations and organizing presentations at the Study Abroad Fair; providing literature and answering questions at events such as the student orientation.
  • Maintaining visual material such as videos and photos and formatting them for web and social media postings.
  • Posting updates to web materials and managing social media with supervision.
  • Answering basic inquiries about the program such as qualifications, deadlines, and application process.

The position is based at GW’s Foggy Bottom Campus in Washington, DC. The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Qualified candidates will hold a high school diploma/GED plus 1.5 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications
  • Bachelor’s degree is preferred.
  • Experience working in a study abroad office is preferred.
  • Ability to work well with academic and student services offices.
  • Demonstrate strong written and interpersonal communication skills.
  • Experience completing multiple projects simultaneously is necessary.
  • Familiarity with student records systems and Banner preferred.
  • Proficiency with technology/data collection and analysis essential.
  • Detailed and accurate administrative capacity is required.
  • Demonstrate ability to relate well to students, parents, and campus partners.
  • Prior experience working with Terra Dotta software is preferred.
  • Prior experience studying, working or living abroad is preferred.


Position Designation

Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work.

Required Background Check

Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

EEO Statement

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Typical Hiring Range: $15.38 - $20.00 How is pay for new employees determined at GW?

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department: Academic Affairs

Family: Academic Affairs

Sub-Family: Program Administration

Stream: Service and Support

Level: Level 2

Full-Time/Part-Time: Full-Time

Hours Per Week: 40

Work Schedule: Monday - Friday, 9:00 a.m. - 5:00 p.m. with flexibility to work evenings and weekends as needed.

Telework: No

Special Instructions to Applicants: Employer will not sponsor for employment Visa status. In order to gain a better understating of your experience, the professional experience section of your resume must include months in addition to years. For example, instead of “2014 – 2015,” it should include “April 2014 – January 2015” or similar information.

Internal Applicants Only?: No

Posting Number: S007542

Job Open Date: 08/09/2018

Background Screening: Successful Completion of a Background Screening will be required as a condition of hire.