University of California - San Diego #95313 Director, Graduate Student Financial Support in San Diego, California

#95313 Director, Graduate Student Financial Support

Extended Deadline: Mon 10/22/2018

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UCSD Layoff from Career Appointment: Apply by 08/31/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.

  • This position is open until filled.


The Graduate Division is the central resource for all matters related to graduate education at UC San Diego. Our team is there at every step in a graduate student’s career, helping students navigate their path from admission to graduation and beyond. Working behind-the-scenes and in collaboration with faculty, staff and students, the Graduate Division guides today’s scholars on their upward trajectory to becoming tomorrow’s leaders.

Graduate Division Strategic Objectives:

1) Graduate Excellence: Grow the graduate programs and develop new curricula while recruiting outstanding, diverse students, enhancing our stature and serving the needs of students and society.

2) Graduate Student Experience: Deliver an outstanding graduate student experience by providing enhanced student support services, mentorship, career development, internships, and social events by promoting interdisciplinary scholarship and community building.

3) Financial Sustainability and Stewardship: Foster fellowships, training grants, philanthropy, and develop revenue generating educational programs that enhance our stature and promote our campus mission. Continue to develop agile and streamlined administrative processes that provide outstanding support to academic departments and programs.

4) Communicate our Impact: Revamp our website, enhance social media presence, branding, outreach events, and internships in local government, industry and schools.

5) Monitor Progress: Collect data to assess progress towards the above goals, and provide rapid feedback to individual departments and programs regarding admissions, mentoring and more.

The Director of Graduate Student Financial Support Unit serves as a member of the Dean’s Cabinet and senior adviser to the Dean of Graduate Division, advising and providing analytical support and leadership on graduate student financial support and employment to the campus.

Responsible for planning, managing, and directing the administration of very large graduate student merit-based aid and academic employment funds for UC San Diego and providing outstanding services to faculty, staff, and students. Develops, implements, administers, and evaluates policies and practices for the smooth and efficient delivery of student financial support services.

Consults with and advises faculty, students, and campus administrators, works closely with academic and administrative departments, and collaborates with the Graduate Division management team on graduate student financial support and broader graduate education matters. Develops short-term and long-term strategies for graduate student financial support, including maximizing extramural support and ensuring that campus funds are equitably distributed to support the entire breadth of graduate education at UC San Diego.

Through analysis and innovation, the Director addresses and resolves complex graduate student financial support issues and problems. Oversees the direct fund management, distribution to UC San Diego graduate students, and reporting of fellowship, traineeship, and tuition-and-fee payments. Manages unit staff, an administrative budget, and numerous systems applications in support of the above functions.

  • Must be able to travel. Occasional evenings and weekends may be required.

  • Please submit a cover letter for a complete application.


  • Expert resource management experience, including knowledge of accounting principles and methods, to supervise and direct the management of Graduate Division graduate student financial support funds and oversee the administration of campus graduate student financial support funds.

  • Advanced project management skills. Strong organizational skills to manage and oversee the performance and functions of the Graduate Student Financial Support Unit, ensuring critical tasks are performed accurately, in a timely manner, with a high degree of quality service to the UCSD community.

  • Demonstrated management and supervisory experience, including ability to multi-task and manage a complex function with demanding timeframes, and foster cooperation, teamwork, and employee potential.

  • Ability to multi-task with demanding timeframes. Effective planning skills to develop graduate student financial support plans, develop new policies, processes, and systems, implement efficient management strategies for student financial support.

  • Advanced analytical/problem-solving skills. Superior analytical and problem-solving skills with ability to think creatively and innovatively in addressing large-scale campus student financial support issues. Assist programs in resolving complex departmental financial support problems, and resolve difficult student financial problems.

  • Solid communication and interpersonal skills to communicate effectively with all levels of staff and influence, verbally and in writing. Excellent verbal communication skills to communicate clearly, accurately, and persuasively. Ability to develop and conduct effective training and informational programs.

  • Strong written communication skills to write reports, memoranda, policy statements, issue directives, procedures, and instructions. Effective interpersonal skills to advise, collaborate, and negotiate well with diverse populations at all levels.

  • Advanced knowledge of common organizational- or research-specific and other computer application programs. Knowledge of systems and processes sufficient to utilize various computer software and develop streamlined procedures for graduate student financial support administration.

  • Demonstrated expertise in applying advanced computer technology as a problem-solving tool in financial modeling, analysis, budgetary management, and other administrative functions and solutions.

  • Thorough knowledge of organizational or initiative processes, protocols and procedures. Proven management and supervisory experience. Skill, knowledge, ability and to actively participate and contribute to change management activities.

  • A Bachelor's Degree in related area with eight (8+ )or more years of experience; or an equivalent combination of relevant experience and education.


  • Job offer is contingent upon a satisfactory clearance based on background check results.

Duties may require direct contact and/or supervision of children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.

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The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

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Hiring Salary Range

$90,000 - $103,100 /year



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Work Schedule:

Days, 8 hrs/day, Mon-Fri