Columbia University Communication Coordinator in New York, New York

Position Information

Job Title

Communication Coordinator

Job Code Title

Job Requisition Number



6002- EIM Administration



Job Type

Officer Full-Time Regular

Bargaining Unit

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Hours Per Week

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Advertised Summary Job Description

The Communications Coordinator will help to expand Earth Institute communications efforts, with an emphasis on managing community outreach events and opportunities. This includes coordinating Earth Institute presence at external events such as Earth Day NYC, World Science Festival, and Submerge Festival, and identifying additional opportunities to showcase Earth Institute experts, research, and programs at public events and through partnerships. The Coordinator will also work collaboratively with events managers to plan and execute Earth Institute and affiliate events, with particular responsibility for the Lamont-Doherty Earth Observatory Open House and appreciation events for staff, students, and interns.

Working with colleagues from web and design, the Coordinator will consult on the production of outreach and event-related publications, emails, and websites; organize digital assets; and manage branded collateral.

Supporting the Earth Institute Communications department, the Coordinator will help to facilitate partnerships and strengthen institutional prestige at the community level. General communications duties include assisting with the promotion of Earth Institute activities through social media, digital newsletters, blog entries, and multimedia. Additional responsibilities as assigned.

Some early morning, evening and weekend hours will be required in this position. Event days may require standing for several hours, the ability to move event materials using a hand truck or cart, and the ability to lift items of up to 30 pounds.

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant

Bachelor's degree and a minimum of 1-2 years of related work experience. Experience gained through paid internships and/or part-time employment will be considered.

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant

Excellent verbal and written communications skills, including strong conversational ability and comfort with public speaking. Comfort with and experience interacting with diverse, multi-generational audiences. This position will require frequent communication with students, staff, faculty and members of the public.

Experience planning and managing events.

Experience with social media.

Interest in the mission of the Earth Institute and demonstrated enthusiasm for sustainability and earth science.

Special Instructions

Preferred Qualifications

Familiarity with the New York City metropolitan area and local community organizations, events and festivals.

Experience in an academic setting.

Conversational proficiency in an additional language, especially Spanish, considered an asset.

Essential Functions

Events Management: Plan and execute Earth Institute and affiliate events, with particular emphasis on community outreach. This includes coordinating logistics, managing deadlines and budgets, supporting program development, and engaging venues, service providers, and vendors. Builds relationships with community partners and actively networks to engage potential new partners. 40%

Outreach & Promotion: Promote Earth Institute events and activities through social media. Write, edit and consult in design of event-related publications, emails and websites, including uploading content to social media sites. Field and respond to general events inquiries. Assist with management of email lists and online events calendar. 20%

Capacity Building: Develop and update an Earth Institute expert database. Produce reports, with analysis, from the database. Identify opportunities to showcase Earth Institute experts, research, and programs at public events in the community and through partnerships. 20%

Working with colleagues across the Communications department, assist with general communications projects as assigned. This will include organizing digital assets, managing inventory and production of branded collateral, and support for content production, which may involve writing blog entries, assisting with multimedia production, and other duties as assigned. 20%

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with:

HIPAA Compliance training required

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Participation in Medical Surveillance required

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What type of posting? Is this a waiver request?

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Requisition Close Date

Open Until Filled

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EEO Statement

Columbia University is an Equal Opportunity/Affirmative Action employer --Race/Gender/Disability/Veteran.

Local Hiring

Columbia University is committed to the hiring of qualified local residents.

This organization is a federal contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA). The final rules now require contractors and subcontractors to invite applicants to self-identify as protected veterans or individuals with disabilities.

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The information is being requested on a voluntary basis, and will be kept confidential. Refusal to provide this information will not subject the applicant to any adverse treatment, and will not be used in a manner inconsistent with the act.