Job TitleAssistant Director of Alumni Relations
Job Code Title Assistant Director of Alumni Relations
Job Requisition Number 093124
Department 5202- ENG Administration
Job Type Officer Full-Time Regular
If temporary, indicate duration
Hours Per Week 35
Job Family Development / Alumni Relations
Salary Grade 11
Advertised Summary Job Description Reporting to the Senior Executive Director of Alumni Relations, the Assistant Director of Alumni Relations plans and implements all Columbia Engineering Alumni Relations and Advancement events and programs associated with student-alumni engagement, including, but not limited to, various annual dean's signature events, school and university tradition events, and mentoring and internship funding programs. The Assistant Director will work under general supervision and in close collaboration with various campus partners (Undergraduate Family Engagement & Special Programs, Graduate Student Affairs, Center for Student Advising, Center for Career Education (CCE), Office of Undergraduate Admissions, Columbia College Office of Alumni and Development, and Columbia Alumni Association) to plan joint student-alumni events.
The Assistant Director serves as the Engineering event lead on Convocation, the Dean's Welcome Reception for the Senior Class, Just Desserts (networking event for sophomores, juniors, and alumni), Graduate Engineers Connect (networking event for graduate students and alumni), all Senior Fund events, Affinity Groups Reception (networking reception for shared-interest groups), various diversity receptions (networking receptions for graduate students and alumni), Senior Dinner, and Class Day. Event-related responsibilities include assisting in the development of an outreach strategy and printed and electronic marketing materials, coordinating event logistics, managing budget and accounting reconciliation, and coordinating event staffing. The Assistant Director will also manage the reunion committees of the young alumni classes and most recent alumni graduating class.
In addition, the Assistant Director is the team liaison to the above-referenced campus partners, and collaborates with them to plan and execute various discussion panels, mock interview evenings, large-scale networking events, informational student-alumni dinners, mentoring programs, annual Academic Assembly, and Egleston Scholars off-campus site visits. The incumbent will also sit on the Columbia Engineering Internship Fund Committee (CEIF). Responsibilities include reading and ranking funding applications, collaborating with CCE to determine funding awards and decisions, and organizing a program debrief luncheon for award recipients and alumni donors.
In addition, the Assistant Director is jointly responsible for the hiring, training and supervision of EDAR student workers, 2-3 per semester. Work closely with annual fund team to coordinate hires and tasks for student workers.
Other responsibilities include working with various Columbia Engineering student groups, including the Engineering Student Council, the undergraduate class councils, Engineering Graduate Student Council, Society of Black Engineers, Society of Hispanic Professional Engineers, Society of Women Engineers (undergraduate and graduate), Society of Automotive Engineers, and Engineers Without Borders. At the discretion of the Associate Dean of Advancement and the Dean of Engineering, the incumbent may plan and implement additional student-alumni events. The incumbent is also responsible for working with various alumni awards and prizes committees to select annual student leadership winners.
Minimum Qualifications for Grade
Applicant MUST meet these minimum qualifications to be considered an applicant Bachelor's degree or equivalent plus 2-4 years of alumni relations or fundraising experience required.
Excellent oral and written communication, organization and interpersonal skills are necessary. Superior editorial skills, mature judgment and attention to detail required. Must have experience working with multiple projects simultaneously and be able to work independently. Must have events management experience as well as a customer service orientation and the ability to exercise diplomacy, discretion, and collaboration. Excellent computer skills with MS Word, MS Excel (crucial), and other databases required. Must have extensive knowledge of social media platforms. Experience with Adobe design suite preferred. Position requires occasional evening and weekend assignments.
Additional Position-Specific Minimum Qualifications
Applicant MUST meet these minimum qualifications to be considered an applicant
Essential Functions (50% Under the general supervision of the Senior Executive Director, acts as the Engineering event lead to plan and implement the following events: large-scale student-alumni programming, Dean's signature student-alumni events, and school/university tradition events. Assists in the development of outreach strategy for both students and alumni, creates attendee lists, manages registration process, identifies alumni speakers and drafts remarks, creates event minute-by-minutes and briefings, creates marketing materials, manages vendor/venue proposals and contacts, processes payments, and provides event reporting (budgets, database updates, post-event analysis). Staffs Columbia Engineering Alumni Relations and Columbia Alumni Association events as required, including solo-staffing of smaller events. Recruits, trains, and coordinates the work of three academic-year Alumni Relations and Advancement student-workers, and approximately 12 Reunion Weekend student-workers.
(20%) Liaises and collaborates as an event lead with other campus partners to plan and execute various discussion panels, mock interviews, networking events, student-alumni dinners, mentoring programs, Admissions yield events and correspondence, Academic Assembly, and Egleston Scholars events and programs. Assists in developing outreach strategy for both students and alumni; identifies SEAS alumni to be mentors, mock-interviewers, speakers, guests, and welcome letter-writers; creates marketing materials for events.
(10%) Assists Columbia Engineering student groups to enhance existing school-based Alumni Relations and Advancement events and programs, and to develop new programming where student groups take the lead. Meets with student leaders, helps develop outreach strategy for alumni, identifies prospective alumni speakers and guests, and fosters collaboration in terms of programmatic content and streamlined marketing to the student population.
(5%) Provide event support for the Senior Fund Committee whose mission is to raise funds for their class gift and educate their peers about philanthropy and the importance of giving back to Columbia. Attend bi-weekly meetings as necessary, and create electronic and printed marketing materials. Collaborate with Columbia College, General Studies, and Barnard Senior Fund administrators and committees.
(5%) Identifies and recruits alumni for three Reunion committees; schedules and attends approximately three in-person meetings per class committee per Reunion cycle; assists with event logistics and staffing.
(5%) Assists in designing and coordinates the proof and production phases of Columbia Engineering branded giveaways for tradition events, such as the Academic Assembly, Homecoming, Class Day, Commencement, and Summer Send-offs.
(5%) Performs other tasks, duties and responsibilities as assigned.
Additional Essential Functions (Limit to 3950 characters.)
This position works with:
HIPAA Compliance training required No Response
Participation in Medical Surveillance required No Response
What type of posting? Is this a waiver request? Standard Posting
Requisition Open Date 05-29-2018
Requisition Close Date Open Until Filled
Quick Link jobs.columbia.edu/applicants/Central?quickFind=169628
EEO Statement Columbia University is an Equal Opportunity/Affirmative Action employer --Race/Gender/Disability/Veteran.
Local Hiring Columbia University is committed to the hiring of qualified local residents.
This organization is a federal contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA). The final rules now require contractors and subcontractors to invite applicants to self-identify as protected veterans or individuals with disabilities.
You can update your demographic information by logging in and clicking on "EDIT APPLICATION".
The information is being requested on a voluntary basis, and will be kept confidential. Refusal to provide this information will not subject the applicant to any adverse treatment, and will not be used in a manner inconsistent with the act.