University of Colorado Administrative and Project Coordinator in Denver, Colorado

University of Colorado Denver l Anschutz Medical Campus

School of Public Affairs – Center on Domestic Violence

Administrative and Project Coordinator (Administrative Assistant III)

Position #679683 – Requisition 14761

Applications are accepted electronically ONLY atwww.cu.edu/cu-careers

The University of Colorado Denver l Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The School of Public Affairs - Center on Domestic Violence has an opening for a full-time University Staff (unclassified) Administrative and Project Coordinator position.

The University of Colorado Denver | Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver—one of America’s most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.

As Colorado’s only public urban research university, the University of Colorado Denver educates a diverse student body through quality academics, ambitious research and creative work, and civic engagement in the city we call home. CU Denver educates more than 15,000 undergraduate and graduate students, and with easy access to the state’s cultural, business and civic hub, our students benefit from immersive classroom and real-world experiences, supplemented by unparalleled internship and networking opportunities. As the most diverse research university in Colorado, our campus attracts top students and offers over more than 100 highly rated degree programs through eight schools and colleges, as well as more than 30 online degree programs. Home to over 40 research centers and institutes, CU Denver receives more than $25 million in sponsored research awards annually, allowing us to generate knowledge and create solutions to society’s most complex problems. Read CU Denver Quick Facts here.

This class describes the fourth administrative assistant level. Positions in this level have the authority to design and implement, without prior approval, the general office and administrative operations to accomplish the unit's work. Work includes, but is not limited to, deciding what operations will be performed and how processes will be implemented; creating and revising office procedures and writing office procedure manuals, designing forms; establishing general office record systems and resource libraries, including content of files and publications, coding and maintenance schemes, circulation and retrieval, production, access, and disposal; compiling and formatting the content for program materials, such as annual reports and newsletters; accounting for the unit’s allotted funds by authorizing (signing) operating expenditures for such things as office supplies, calculating estimated office operating expenses for the annual budget request; and, designing the physical layout of the unit’s work area. Some positions in this class may function as work leaders who are partially accountable for the work product of at least two full-time equivalent positions.

Position Emphasis:

Founded in 2000, the Center on Domestic Violence (CDV) in the School of Public Affairs is an academic, research and service center based at the University of Colorado Denver. The goal of the Center on Domestic Violence is to bring an end to gender-based violence.

The Center’s vision includes:

  • Widespread incorporation of domestic and sexual violence information into the curriculum of professional schools to train attorneys, doctors, military personnel, clergy, therapists, teachers and other professions likely to encounter survivors and their children.

  • Regular use of evidence-based research on gender-based violence by practitioners, policy-makers and advocates to provide effective services to victims and advance promising solutions to the root causes of intimate partner violence.

  • Well-trained leaders and managers for non-profit and public service organizations working to stop violence against women.

  • Stable programs, more options in service provision, and organizations that become successful agents for change in their communities.

  • Service provision, policymaking and advocacy that directly confronts the social norms that enable gender-based violence.

The Administrative & Project Coordinator will provide solid administrative and project support for the Center. This position is primarily funded through grant dollars. Work carried out by this position will support all active projects of the Center.

Examples of Work Performed:

  • Independently conceptualize and carry out logistics and planning related to conferences, trainings, technical assistance and webinars hosted by the Center.

  • Manage requests for training and technical assistance.

  • Establish the Center’s annual calendar of webinars for all service programs including securing presenters/consultants, producing and distributing promotional materials, and arranging for location, audio/visual, etc.

  • Maintain the Center’s website and social media presence.

  • Assist with data collection and management for the purposes of research, evaluation and preparation of progress reports.

  • With little oversight, maintain and update the Center databases.

  • Respond to incoming calls and emails to the Center.

  • Coordinate printing and mailing of Center promotional and informational material.

  • Provide support to faculty and staff during trainings, events and meetings.

  • Record minutes at meetings of staff, advisory council, collaboratives facilitated by the Center and others as needed.

  • Conduct background research for Center projects.

  • Provide general office support for the Center; typing, flow of correspondence, filing, and requisition of supplies, processing of receipts, payments and invoices, etc. in the Concur travel and expense system.

  • Book travel and hotel arrangements in Concur.

  • Assist with student recruitment.

  • Support the Director and Project Managers in the Center with assigned project based work.

  • Other duties as assigned.

Salary and Benefits:

The hiring range for this position has been established at $43,000 - $45,000 and is commensurate with skills and experience.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits:https://www.cu.edu/employee-services/benefits

Total Compensation Calculator:https://www.cu.edu/employee-services/total-compensation

Diversity and Equity:

Please click here for information on disability accommodations:http://www.ucdenver.edu/about/departments/HR/jobs/Pages/JobsatCUDenver.aspx

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

*Minimum Qualifications: *

Three years of general clerical experience. One year of this experience must have included project coordination.

Substitution: College or university course work appropriate to the work assignment, may substitute on a year for year basis for the experience but not for the specific one year of project coordination experience.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

  • Graduation from an accredited college or university with a bachelor’s degree.

  • Two years of professional experience in project coordination in the gender-based violence field.

  • Experience administering logistics and planning related to conferences, trainings or other similar events.

  • Experience processing expenses, receipts and invoices with Concur, or a similar system.

  • Professional experience in a higher education and/or non-profit environment.

Competencies:

  • Ability to communicate effectively, both in writing and orally.

  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

  • Outstanding customer service skills.

  • Demonstrated commitment and ability to advance diversity and inclusion.

  • Understanding of gender-based violence, social justice and anti-oppression work.

  • Excellent writing and editing skills.

  • Demonstrated project management skills.

  • Skilled in the use of social media and website maintenance.

  • Ability to establish and maintain effective professional working relations with subordinates, peers, colleagues, associates, administrative staff members, faculty, and with personnel of external agencies and organizations.

  • Demonstrated knowledge of using computers in word processing, spreadsheets and databases.

  • Familiarity with college or university environments and systems.

  • Well-organized and able to meet deadlines.

  • Familiarity with non-profit event coordination.

  • Ability to work independently and with minimal supervision.

  • A commitment to diversity and culturally responsive education, outreach and care; Knowledgeable in developing programs in response to diverse needs.

  • Organized, flexible, innovative, detail and multi-task oriented. Able to identify and respond to shifting priorities.

  • A self-starter that can work in a fast-paced team environment and handle a variety of projects/tasks with urgent deadlines.

Job: *Administrative Support and Related

Organization: *D0001 -- Denver Campus

Title: Administrative and Project Coordinator

Location: Denver

Requisition ID: 14761