SmithBucklin, a 100 percent employee-owned association management company, is looking for Recruiting Coordinator to join the Human Resources team in our downtown Chicago office. The Recruiting Coordinator position will partner closely with the recruiters and other team members in Human Resources to follow and recommend improvements in HR processes. The right person will thrive in a fast paced, “all hands on deck" environment and loves finding solutions to problems.
What You Will Do
You’ll be tasked with supporting our talent acquisition team and hiring managers to help build teams and ensure a positive onsite interview experience for all candidates.
Drive all facets of the entry-level recruiting process across all company locations. This will be achieved through the development of local and national recruiting plans, employing traditional sourcing strategies and resources, as well as developing new, creative recruiting ideas and partnerships.
Build our entry-level top talent pipeline by continuously sourcing and recruiting candidates for current and future needs.
Support our talent acquisition team with recruiting processes to include scheduling candidate interviews, organizing candidate travel arrangements, reserving conference rooms, hosting candidates when they come onsite, overseeing temporary staffing needs, and utilizing and updating the applicant tracking system (Jobvite).
Manage all job posting efforts, including local universities, associations, professional groups, and diversity organizations, as well as managing the third-party vendor relationships.
Provide high-level candidate experience by responding to questions professionally and timely and assist/coordinate any other candidate needs.
Network through industry contacts, association memberships, trade groups, social media, diversity organizations, universities and employees.
Lead and enhance our campus recruiting initiatives as well as support the attraction of our internship program.
Assist with ad-hoc projects within the Human Resources team and other administrative tasks as assigned.
Lead our new hire onboarding paperwork process by acting as the point of contact for the pending hire by documenting and managing the post offer, pre-hire process to ensure all necessary actions are taken prior to the new hire start date.
Maintain and assist in the creation and generation of talent acquisition reports and tracking for budget purposes.
Act as main point of contact for employees participating in the company referral program.
Process all recruiting-related invoices and assist with balancing the annual talent acquisition budget.
This Role Might Be for You If…
You have superior organizational skills, integrity and great follow through on tasks. You don't get overwhelmed easily and are self-driven.
You are meticulous about double-checking your work for errors and take responsibility for mistakes when they are made.
You are innovative, creative and constantly looking for ways to tweak and optimize processes along with being naturally curious.
You are obsessive about the candidate experience. You are self-aware, detail-oriented, well-spoken on the phone and eloquent in emails. You are respectful of the candidate and the stressful process of the job hunt they are experiencing.
Motivated: You understand the impact of a highly-satisfied, excited crew; you are slightly obsessive-compulsive about grinding away at issues.
A utility player. You are willing to help out wherever needed.
Bachelor’s degree or equivalent experience.
Demonstrated examples of building successful candidate relationships based on trust and transparency.
Experience handling complex calendar management and scheduling interviews with busy teams in a moment’s notice.
Interest in talent acquisition systems and quick to pick up new technology and platforms.
Ability to handle large volumes of varied tasks/data and react positively in a fast-paced environment.
Analytical and creative – capable of flexing solutions to changing demand.
Highly motivated, energizing and inspiring others to seek higher levels of performance.
Strong communication skills, ability to influence and articulate a variety of issues to different audiences, tailoring messages accordingly.
At least 1+ year of experience in agency recruiting, in-house recruiting, or technical recruiting.
Experience with LinkedIn Recruiter and understanding of how to cast as wide of a net as possible and compose an engaging LinkedIn message.
Where Do You Fit?
Whether you are just beginning your career or are a mid- or senior-level professional, working at SmithBucklin will offer you countless opportunities to develop transferrable skills, acquire meaningful knowledge and gain rich experiences at an accelerated pace. By working collaboratively with smart, ambitious, multi-talented, genuine and hardworking colleagues, you will build meaningful, deep and enduring relationships that will serve you well throughout your career, regardless of your chosen path. In addition, as a 100 percent employee-owned company, SmithBucklin offers all of our people – regardless of position or compensation – an equal chance to experience the fulfillment and reap the benefits of ownership. As owners, our employees control the destiny of SmithBucklin and are unified in the goal of building a great, enduring company.
Equal Employment Opportunity
At SmithBucklin, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation based on position.